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Who we are > Minutes of recent committee meetings

Minutes of recent committee meetings

Annual General Meeting
Wednesday 6 July 2005
Minutes

1. Present: 70 members were present

2. Apologies for absence were received from Portsmouth Libraries

3. Minutes of the 2004 Annual General Meeting were accepted, with the clarification that Neil Dalley had left the committee as he had already served two terms. Proposed: Tracey Jackson, Seconded: Carol Marshall.

4. Matters Arising: None

5. Chairman’s Report The world of interlending and document supply never stands still and this year has been no exception. A significant percentage of FIL members have been involved in introducing The British Library’s Secure Electronic Delivery (SED) at their institutions and dealing with the problems and opportunities presented by this new delivery method. We are lucky to have Peter Robinson and Betty Lowery from The British Library on the FIL Committee and their expert advice has been very welcome. Issue 44 of the FIL Newsletter contained a number of helpful articles on SED both from people who had started using the service and staff at The British Library Document Supply Centre. I would like to thank everyone who submitted these articles for producing a very practical and useful edition of the Newsletter.

FIL has organised a number of events since the last conference. September 7th saw a repeat of ‘Impact of The New Copyright Legislation: Real Answers to Real Questions’ a joint event with lis-copyseek which was originally held in London. This time the venue was Sheffield Hallam University and we once again had speakers from organisations such as SCONUL, The British Library, The Copyright Licensing Agency and The British Universities Film and Video Council as well as Laurence Bebbington from Nottingham University and Professor Charles Oppenheim from Loughborough University. The event once again received sponsorship from JISC Legal information Service. I believe that collaborating with members of lis-copyseek presented a great opportunity for FIL and hope that we will be able to work together again as copyright remains a key issue in the work of our members.

Our annual trip to the Document Supply Centre ‘FIL@BLDSC’ took place on 29th October. As well as a tour of the Document Supply Centre there was the opportunity to learn more about the British Library Integrated Catalogue, take part in discussion groups, a question and answer session and a demonstration of the award-winning Turning The Pages system. Once again The British Library Document Supply Centre were fantastic hosts and FIL thanks the Customer Service staff for all their help with organising this event.

Following on from the success of the FIL/Libraries North West Roadshow a LNW/FIL British Library Information Day was held at Lancaster University on 15th December 2004. This event proved extremely popular and was fully booked with a waiting list in a very short space of time. Sessions included: Secure Electronic Delivery, The British Library Integrated Catalogue, ARTTel and searching the web for bibliographical and location information. The help from Libraries North West in organising these events is greatly appreciated and allowed us to keep the attendance charge as low as possible. The demand for the Roadshow and the British Library Information Day proved that there is a real need for this kind of event and I hope that FIL will be able to work with other regions to organise events of this kind throughout the United Kingdom.

FIL has been involved with a number of projects relating to interlending and document supply throughout the year. We were lucky enough to have Jill Evans the Project Manager of the CURL/British Library Monograph Inter-Lending Project on our committee and we were asked to contribute to the Talis/Combined Regions report on the future of interlending.

FIL has provided support to a project which will see the publication in November 2005 of a book edited by Jenny Brine and Jean Bradford ‘Interlending and Document Supply in Britain Today’. Many of the chapters in this book have been written by current and former members of the FIL Committee and I am sure that it will become an essential reference tool for everyone working in interlending.

The FIL Committee has taken every opportunity to promote the work of the organisation at events held throughout the year and we were recently invited to a LNW interlending meeting to talk about our role and the services we offer members. We value all the feedback we receive from our members and in response to this we are about to embark upon a project to update the organisation’s website. We are also taking the opportunity to formulate a marketing strategy aimed at increasing membership particularly amongst under-represented sectors such as public and special libraries.

I would like to thank the FIL Committee for all their hard work during the last year which is done free of charge and in addition to their other commitments. I would also like to offer special thanks to Penny Street our IFLA Representative whose dedication to FIL and the field of interlending and document supply has not faltered despite difficult circumstances.

6. Statement of Accounts (FIL Treasurer) The accounts for the year ending 31 December 2004 were presented. It was noted that travel costs were higher, partly because of a general rise in fares and also because more of the committee had attended meetings. There had also been additional expenditure, on purchasing folders and on arranging events such as Copyseek. It was hoped that the 2005 conference would cover costs and possibly make a small profit. Proposed: Linda Cameron; Seconded: Joan Lowe.

7. Report on Newsletter The Newsletter was agreed to be a useful means of communication for FIL members. However, the frequency might have to go down to two per year, as it was hard to find enough material. It would continue to be available in paper form for the time being. Peter Robinson offered to become involved in editing the Newsletter. It was agreed that there would be a full discussion of the Newsletter at the nest Committee meeting.

8. Elections to the Committee The number of vacancies on the committee matched the number of vacancies, so no election was required. The following were declared elected:

9. Any Other Business
a. The Chairman thanked members who were leaving the committee – Jill Evans, Sue Williams, Joan Lowe and Ros Doig
b. Thelma Goodman drew the attention of the meeting to the Open Day at the British Library Newspaper Library on 22 September 2005

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