Minutes of recent committee meetings
Committee Meeting
5 October 2005
Minutes
Present: Jenny Brine, Ros Doig, Rose Goodier,
Betty Lowery, Mike McGrath, Penny Street, Nina Whitcombe
Apologies for absence: Linda Cameron, Alan
Cooper, Tracey Jackson, Marjory Lobban, Carol Marshall, Peter
Robinson
1. Welcome Rose was welcomed back to the
Committee.
2. Minutes of the Previous Meeting on 9
ay 12005 were agreed.
3. Office Holders It was agreed that the
Office Holders for 2005-2006 would be:
Chair: Rose Goodier
Vice Chair: Carol Marshall
Secretary: Jenny Brine
Treasurer: Nina Whitcombe
Membership: Tracey Jackson
Web Page: Linda Cameron
Newsletter: Peter Robinson
Conarls representative: Floating
Mike McGrath
Marjory Lobban
BL Observer: Betty Lowery
IFLA Representative: Penny Street
CILIP Observer: Alan Cooper
As Lorna had had to leave the committee due to ill-health,
there was one vacancy. It was agreed that it would be useful
if this vacancy could be filled by someone from a health or
other special library. Tracey would be asked to identify FIL
members in this category who could be asked if they were willing
to be co-opted.
Tracey to list members in health and special libraries
and pass list to Rose for action.
4. Matters Arising
a. Electronic signatures
Betty reported that the BL was still working on electronic
signatures. It was clear they were legally acceptable but
technical issues still needed a solution.
b. Etheses
The British Library hoped to begin offering etheses during
2006, but there were still significant cost and copyright
barriers to overcome.
c. Directory of Library Codes
Betty reported that the BL had not been able to provide a
printable index to the Directory of Library Codes.
4. Financial Report Nina reported that she
had received the FIL cheque book from Lorna and the rest of
the papers were expected shortly. The bills for the Conference
had been paid, but the final balance was not available yet.
FIL’s financial situation was still healthy.
Annual accounts and details of conference finances to
next meeting.
5. Membership Tracey had sent in a report
noting that membership now stands at 233. She was updating
membership records on the database. Mike hoped to have a draft
Promotional Plan for FIL available in November.
Action: Tracey – send Mike copy of existing membership
leaflet; Mike – promotional plan.
6. FIL Website The Committee agreed the
plan of the website which Jenny had drafted, with minor amendments.
The design would be kept simple, with navigation tabs available
at the top of all pages. Alan had agreed to send her details
of the web designer CILIP had used.
Action: Alan to supply details of web designer; Jenny
and Linda to work on content.
7. FIL Conference Swansea 2005 It was agreed
that the conference had been very successful. Tracey had sent
through details of the responses from delegates. There were
complaints about the stuffiness of the Lecture Theatre and
the state of the toilets, but the facilities had been excellent
otherwise. Delegates had particularly enjoyed the visit to
the Egyptian Centre. The panels had been successful. The only
session which attracted some criticism was the one on CURL,
which had been too long and insufficiently focused on FIL’s
interests. The role of the exhibitors need thought as some
people had not noticed them.
8. FIL Conference Southampton 2006 It was
agreed that the Conference Subcommittee would comprise: Rose,
Jenny, Nina, Tracey and Carol. A visit to Southampton would
be required in the next few months. The theme of the conference
was agreed as: “Technology – servant or slave?”
We would focus on the question: Is technology our servant
or are we becoming its slave? Speakers and workshops would
be organised on technical, legal and financial issues, with
a mixture of practical and future-oriented sessions. Care
would be taken to ensure that the Conference appealed to all
parts of the library world.
Action: Conference Subcommittee
9. FIL Conference 2007 Jenny had investigated
the likely costs of holding the 2007 conference in London
and had established that some London colleges and universities
could offer rates similar to those charged by Swansea or Southampton.
It was agreed to work on 2007 in London and 2008 in Northern
England.
10. Future Events
a. FIL@BLDSC It was agreed to hold an event at Boston Spa
in early or mid March. As well as a tour of BLDSC, there would
be a BL Q&A session and a talk, possibly on the Images
Online service. FIL would have to provide one speaker.
Action: Committee – ideas on topic and speakers
b. TALIS The committee had agreed by email that we would
provide £200 sponsorship for Talis INSIGHT ’05
Conference. In return, FIL members would get a 10% discount,
and we could insert our publicity literature in the delegate
packs. It was agreed that our existing membership leaflet
was suitable.
Tracey to check membership leaflet and send to Talis.
11. Book on Interlending and Document Supply
Jenny reported that the book on IDS would be going to the
publishers the following week.
12. BLDSC Plus/CURL’s Monograph Interlending
Project Jill had sent in a note on the Final Report
on the Project, which had gone to CURL on and the BL on 30
June. Discussions were continuing on authentication, on procedures
for linking COPAC with institutions’ IDS requesting
procedures, and on Service Level Agreements. Negotiations
were at a difficult stage. The committee hoped that FIL would
be kept informed of future developments, and thanked Jill
for the information she had made available.
13. Relations with CILIP – OIL status
Alan reported that CILIP was still discussing the future of
its Organisations in Liaison (OiL) system.
14. IFLA Report Penny circulated a report
on the IFLA Conference in Oslo and the ILDS Conference in
Tallinn; she would also write a piece for the Newsletter.
She reported on the success of the IFLA voucher scheme, the
revision of the Handbook of Document Delivery and Resource
Sharing and the Section brochure, and the ILL training programme
for developing countries. The next IFLA Conference would be
in Seoul, with a pre-conference meeting on resource sharing
at the National Library. In 2007, the ILDS Conference would
be in Singapore.
Mike and Penny commented on how few librarians from Western
Europe or the UK had attended ILDS in Tallinn. UK IDs practitioners
should be encouraged to attend. It was agreed that FIL would
consider providing sponsorship for one person to attend ILDS
in Singapore.
Action: Discuss sponsorship further at next meeting, once
FIL accounts available and we have a better idea of likely
cost of sending someone to ILDS.
15. Reports from Groups
a. Conarls There was no report on Conarls as no one had been
able to attend the last meeting. It was agreed that in future
FIL would send endeavour to send someone to every meeting,
perhaps relying on the member who lived nearest the venue.
Jenny would attend the next meeting, which was in Preston.
It was agreed that Jenny would write to Conarls to ask for
a schedule of their meetings, and request that the Secretary
be apprised of all meetings, so that FIL could attend regularly.
It was also agreed to ask Conarls to send a representative
to FIL meetings, to improve communication between the two
groups.
Action: Jenny to write to Conarls
b. Copyright Alliance No report
16 British Library Report Betty reported that:
• Use of SED had increased from 14% to 25% since the
price rise on 1 August.
• The BL was striving to modernise its processes, dealing
with requests in a single stream and reducing the use of paper
within the system. There had been some initial problems, especially
with UAS, but it seemed to be working more smoothly now.
• Customers would be able to access their accounts and
check on the progress of individual requests.
• The provision of a single enquiry point for customer
enquiries had given rise to some training and organisational
issues, but the service was now working well. Users were encouraged
to carry out routine procedures such as renewals and cancellations
automatically rather than through customer services.
• Betty explained that NUKL really meant that no UK
lending library had been identified from a limited range of
resources checked. There were limitations on the amount of
time that could be spent on each request, but she agreed to
find out if the staff in that section needed additional training.
Betty agreed to find out if the BL had a view on the service
of DX.
17. Past Events
a. FIL/LIEM Day in the East Midlands Ros reported that the
day had been well-attended and very successful. The format
had worked well and it should be offered to other regions.
18. Newsletter Ros reported that the next
issue was with David Orman, who would see to its layout. She
commented that producing three issues a year was a struggle;
two might be more manageable. Ros noted that it was difficult
to persuade members to write articles, especially as practical
articles produced for a Newsletter did not attract the status
of publishing in a peer-reviewed journal. However editing
a Newsletter did require a substantial commitment of time
and energy. Rose offered to help with the next issue, alongside
Peter if he was better. Penny had offered an article on IFLA.
19. Next meeting. The next meeting was arranged
for 10 January 2006
20. Any Other Business Nina reported that
Thelma Goodman had suggested that FIL organise a visit to
the BL Newspaper Library in Colindale. The Committee agreed
that this would be a useful event and Betty agreed to make
preliminary enquiries.
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