Conference
Programme
The
Executive Briefing will be chaired by Kelvin Smith, former
Head of the Accessions Management Unit in the Records Management
and Cataloguing Department at The National Archives in Kew, and
author of Facet Publishing's Planning and Implementing Electronic
Records Management - a practical guide.
09.30
Registration and refreshments
10.00
Chair's welcome and introduction
Kelvin
Smith
10.10
Overview and strategic options
Julie
McLeod, Professor in Records
Management, University of
Northumbria
Principles
and practices of records management, working with others to
establish corporate
strategies, policies amd procedures. Making a
business case for electronic
records management.
10.40
Records creation: constructing the file plan
Marlize Palmer,
Departmental Records Manager, Welsh Assembly
Government
The Welsh Assembly Government developed a functional file
plan as
part of a records management programme in preparation
for the
introduction of an electronic records management
system. One
of
the main aims of the development of the file
plan was to orient the
EDRM System to broadly organisational goals
such as information
sharing, rather than narrow technical ones.
Although some effort
went into understanding business transactions
and the records
created as a result of these activities, a
full analysis of the
processes' record-keeping requirements were
not undertaken. This
presentation deals with the innovative ways
used to develop a
functional file plan for a large, ever evolving
organisation with many
diverse functions and delivery mechanisms.
11.10
Questions
11.15
Refreshment break
11.30
Digital continuity
Kelvin
Smith
How to manage digital records that need to be kept for medium to
long-
term business periods but which are unlikely to be deposited in
an
archive. Maintaining the authenticity, integrity and reliability
of
electronic information in the long term.
12.00
Demonstration
of MS SharePoint
With more than 100 million seat licenses already sold,
Microsoft
Sharepoint 2007 has achieved mass acceptance and is directly
impacting on the management of online content and Integrated
document and record management systems. It is fast becoming
the
definitive industry standard for the creation of websites
that support
specific content publishing, content management, records
management, or business intelligence needs. Delegates will
be able
to see its capabilities for themselves during an expert
demonstration.
12.30
Open Forum discussion
12.45
Lunch
13.45
Appraising digital records: Why bother deleting
anything in a
world without limits?
Steve Bailey, Senior
Advisor, JISC infoNet
The growth of
IT storage and the case for keeping everything. How can
we
be sure future generations will not blame us for what we have
chosen to
discard? What about random selection? Why our current
approaches
to appraisal are not scaleable enough. Limitations
of
macro-appraisal.
Where does this leave us – is it time for “ YouManage ”?
14.20
Preservation issues
Adrian Brown, Digital
Archives Analyst, Digital Preservation, UK National
Archives,
Kew
This
presentation will outline the key challenges faced by information
managers
who need to ensure the continued accessibility of digital
information
over the medium and long term. It will address issues of media
fragility
and technological obsolescence, including techniques for assessing
risks
to the accessibility of information. It will describe
strategies which
may
be used to overcome these challenges, and conclude by
summarising the
current state of play with regard to implementing digital
preservation
solutions internationally
15.00
Refreshments
15.15
The next generation: The impact
of social computing tools and Web 2.0
on digital preservation
Paul Duller, Chartered Scientist and international
records management
consultant
An
overview of recent trends and developments in social computing and
Web
2.0, looking at their use, application and internalisation in public
and private
sector organisations, the problems they create, issues to be
considered
and the benefits and
potential they bring.
15.50
Open Forum discussion
16.00
Round-up and Chair's concluding remarks
CILIP
retains the right to change the programme and speakers to reflect
the latest developments. |
