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Cataloguing & Indexing Group Conference 2018
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Cataloguing & Indexing Group Conference 2018

05/09/2018 to 07/09/2018
When: Wednesday, September 5, 2018
Where: John McIntyre Conference Centre,
The University of Edinburgh,
Pollock Halls,
18 Holyrood Park Rd EH16 5AY
United Kingdom

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Cataloguing & Indexing Group Conference 2018
Metadata: Create, Share and Enrich
Edinburgh, 5-7 September 2018

We are pleased to announce that booking is now open for the CILIP Cataloguing & Indexing Group's biennial conference, Metadata: Create, Share and Enrich, which will be held from 5-7 September 2018 at the John McIntyre Conference Centre in Edinburgh, Scotland. The closing date for bookings is 15 August 2018.

This year's conference aims to showcase the continued need for quality metadata in a data dominated world as well as those who create, share, enrich and use it. As always we look forward to welcoming members and non-members and we hope you will enjoy what promises to be a full and varied programme.

Follow us on Twitter @CILIPCIG and with the conference hashtag, #CIG18, for all updates.

For enquiries regarding the venue, catering and accommodation please contact Edinburgh First at For all other enquiries please contact us via



The main conference will take place over the first two full days. We are pleased to announce that, on the third day of the conference, we will be hosting an inaugural annual RDA event organised by the CILIP/BL Committee on RDA and the RDA Steering Committee. The event will include presentations on the LRM and the re-designed RDA Toolkit.

In addition, we have arranged some library visits in Edinburgh on Tuesday, 4th September, the day before the conference starts. Booking for these is now open.


Final Programme

Day 1: Wednesday 5th September 2018
08:15-09:00   Registration
    Session One
Chair: Dunia Garcia-Ontiveros
09:00-09:15   Welcome
09:15-09:50 Paper "All for one and one for all": the continuing journey to collaborative cataloguing within the WHELF Shared LMS Consortium – Jane Daniels
09:50-10:20 Paper The Cambridge University Press metadata revolution – Concetta La Spada
10:20-10:30 Lightning talk 025.431 – International Dewey Decimal Classification development and how YOU can get involved! – Jo Maxwell
10:30-11:00   Break
    Session Two
Chair: Amy Staniforth
11:00-11:35 Paper Going with the grain: making metadata work for us – Alan Danskin
11:35-12:10 Paper Cataloguing printed ephemera in RDA. The London Library’s Per Nozze Collection: a case study – Andrea Del Cornò
12:10-12:40 Paper The institutional repository and the library catalogue: adventures in data conversion – Sally Rimmer
12:40-12:50 Lightning talk Much Ado about Everything meets Agile Sprints – Helen Williams
12:50-13:00 Lightning talk Enriching Endangered Archives Programme metadata to improve discoverability – Robert Miles
13:00-14:00   Lunch
    Session Three
Chair: Jane Daniels
14:00-14:20 Paper Skeletons in the cupboard: how to deal with legacy data – Vasso Frangeskou
14:20-15:00 Interactive Metadata mapping and vocabulary: consistency for all in scholarly communication – Rachael Lammey
15:00-15:30   Break
    Session Four
Chair: Paul Cunnea
15:30-16:05 Paper Migrating data to a new library management system: challenges, opportunities, lessons learned – Penny Doulgeris
16:05-16:40 Paper The LSE, the blogs and the metadata: only the beginning of the adventures – Helen Williams
16:40-17:00 Paper The Magic of MarcEdit, or, how I learned to stop worrying and love metadata – Will Peaden
17:00-18:00   AGM
19:00-21:00   Dinner & Quiz

Day 2: Thursday 6th September 2018
08:30-09:00   Registration
    Session One
Chair: Anastasia Kerameos
09:00-09:15   Welcome
09:15-10:00 Keynote Finding professors in children's books: using library metadata as a source for discovery in publishing history – Melissa Terras
10:00-10:30 Paper The best of both worlds: using EDS Holdings management and traditional MARC supply to maintain fullest extent of collections at the University of Liverpool - Martin Kelleher
10:30-11:00   Break
    Session Two
Chair: Jane Daniels
11:00-11:35 Paper Zine cataloguing, ethics, and future discovery – Joshua Barton
11:35-12:10 Paper Harmonizing serials within the framework of international standards: the road to PRESSoo and beyond – Louise Howlett
12:10-12:20 Lightning talk Doin’ the work around – Anastasia Kerameos
12:20-13:00 Interactive Everything you always wanted to know about WorldCat (but were afraid to ask) – Paul Shackleton
13:00-14:00   Lunch
    Session Three
Chair: Natasha Aburrow-Jones
14:00-14:35 Paper Subject headings authority file for Filipiniana materials – Annelyn Lim, Rothman Lim, Joan Esposado
14:35-14:50 Lightning talk The National Bibliographic Knowledgebase (and why it matters to cataloguers!) – Amy Staniforth
14:50-15:00 Lightning talk Where have all the records gone? Metadata memory – create it, share it, preserve it! – Jane Daniels
15:00-15:30   Break
    Session Four
Chair: Dunia Garcia-Ontiveros
15:30-15:40 Lightning talk "Nab an undergrad": metadata and student satisfaction – Amy Staniforth
15:40-15:50 Lightning talk Cataloguing art objects: the National Library of Scotland experience – James L. Mitchell
15:50-16:25 Paper RDA, URIs and Linked Open Data: optimizing the catalogs we have to create the connections we envision – Casey Cheney
16:25-17:00 Paper Ethical issues in catalogue content standards – Gordon Dunsire
19:30-22:00   Dinner at The Caves

Day 3: Friday 7th September 2018 - RDA Day
09:00-09:30   Registration
    Session One
09:30-10:30   Welcome from UKCoR Chair, Jenny Wright
RDA Update from RSC Chair, Gordon Dunsire
10:30-11:00   Break
    Session Two
11:00-11:45 Demonstration The new RDA Toolkit - Thurstan Young
11:45-12:30 Presentation Implementing RDA 3R - Alan Danskin
12:30-13:30   Lunch
    Session Three
13:30-14:15 Presentation Thomson-Walker collection project - Alasdair MacDonald
14:15-15:00 Workshop User stories
15:00-15:30   Break
    Session Four
15:30-16:15 Panel discussion Wrap up of user stories
16:15-17:00 Meeting UKCoR meeting (observers welcome) : evaluation of RDA Day



CIG member - Full Delegate

Includes: Full conference attendance, teas/coffees, lunch (Wednesday 5 – Friday 7 September), buffet dinner (Wednesday 5 September), formal dinner (Thursday 6 September), 3 nights' accommodation - en-suite (Pollock Halls) (Tuesday 4 – Thursday 6 September)


Early Bird Rate £400 + VAT (available until 15 June 2018)

Full Rate £430 + VAT (available until 15 August 2018)

Non-CIG member - Full Delegate

Includes: Full conference attendance, teas/coffees, lunch (Wednesday 5 – Friday 7 September), buffet dinner (Wednesday 5 September), formal dinner (Thursday 6 September), 3 nights' accommodation - en-suite  (Pollock Halls) (Tuesday 4 – Thursday 6 September)

Early Bird Rate £450 + VAT (available until 15 June 2018)

Full Rate £500 + VAT (available until 15 August 2018)

Day Delegate

Day 1
Includes: Day 1 conference attendance, teas/coffees, lunch. Accommodation and buffet dinner can be booked separately.

Day 2
Includes: Day 2 conference attendance, teas/coffees, lunch. Accommodation and formal dinner can be booked separately.

Day 3
Includes: Day 3 (RDA Day) conference attendance, teas/coffees, lunch.


Day Delegate Rate £75 + VAT (available until 15 August 2018)

Additional options, available to Day Delegates only

Overnight accommodation (Pollock Halls)

Tuesday 4 September
Includes: Bed & Breakfast, en-suite.

Wednesday 5 September
Includes: Bed & Breakfast, en-suite.

Thursday 6 September
Includes: Bed & Breakfast, en-suite.


£70 + VAT per night (available until 15 August 2018)

Buffet dinner on Wednesday 5 September


£16.50 + VAT (available until 15 August 2018)

Formal dinner on Thursday 6 September


£55 + VAT (available until 15 August 2018)

Additional option, available to all Delegates

Overnight accommodation upgrade for double occupacy (Pollock Halls)

Tuesday 4 September
Includes: Bed & Breakfast, twin or double en-suite.

Wednesday 5 September
Includes: Bed & Breakfast, twin or double en-suite.

Thursday 6 September
Includes: Bed & Breakfast, twin or double en-suite.


£20 per night (available until 15 August 2018)

To book additional nights accommodation and/or upgrade please call Edinburgh First (Reservations) on +44 (0)131 651 2007 mentioning that you are already staying as part of the conference.

Sponsored Place

CIG Sponsored Place

CIG is pleased to offer a 'full delegate' sponsored place for this event. The sponsorship covers the registration fee and reasonable travel costs up to £100. The registration fee includes access to sessions on all 3 days of the conference, lunch, refreshments, dinner and accommodation on Tuesday, Wednesday and Thursday night.

How to apply

Applicants must be CIG members (though CILIP membership is not required), and the application (ca. 200 words) should demonstrate why they would like to attend, how they would use their attendance to highlight or promote CIG's area of interest, and if/why they would not be able to attend without CIG sponsorship.

We would like the sponsored delegate to write a report or summary to be published on the CIG blog or in our open access journal, Catalogue & Index, but are equally happy for you to suggest an alternative output.

When to submit

Please submit your application to the Honorary Secretary Emily Bogie, by 15 June 2018. If you have any questions do not hesitate to get in touch.

When you'll know

Applicants will be notified whether they have been successful by 30 June 2018.



Main Sponsor



Sponsorship Opportunities

If your company is interested in supporting this event we would be happy to hear from you. For further details on each individual sponsorship opportunity please see our sponsorship matrix (PDF, 378KB).


  • Delegate bag sponsor
  • Wine reception sponsor
  • Dinner sponsor
  • Delegate bursary sponsor
  • Signage sponsor
  • Flyer/insert sponsor
  • Marketing freebies
  • Raffle/Quiz prizes



JMCC Conference Centre

The John McIntyre Conference Centre, our main conference venue, is located at the heart of the campus. Registration will take place within the catering and refreshment area, Centro. This is also the area where the refreshment breaks will be served. All presentations will take place in the Prestonfield Room. Wednesday evening's buffet dinner will be served in the restaurant, located within the same building. For those staying in the Halls, the restaurant is also the location of the buffet breakfast.

More info: John McIntyre Conference Centre

Floor map of John McIntyre Conference Centre   (PDF, 273KB)


Pollock Halls Accommodation

Upon arrival please check-in at the 24-hour Reception Centre (off Holyrood Park Road). Chancellor's Court offers modern rooms in the centre of the campus. Each room is en-suite and features a telephone, free Wi-Fi, in-room tea/coffee and shared laundry and pantry facilities. Some rooms also offer a TV and a safety deposit box. All rooms are serviced daily and all linen and towels are provided. Further local amenities include an ATM and a general shop. In the mornings, an extensive breakfast is offered in the self-service restaurant at the John McIntyre Conference Centre. This is just 2 minutes' walk from the rooms.

Check-in from 2pm
Check-out by 10.30am
Luggage may be left at Reception

More info: Pollock Halls Accommodation


The Caves, formal dinner venue

The Caves is a unique venue which has been magnificently restored from its original stone vaults to the stunning venue it is today. You will receive a 3 course dinner with half bottle of wine. The venue is around a 20-30 minute walk from the Halls.

More info: The Caves


Travel information

Getting to Pollock Halls   (PDF, 208KB)

Map of Pollock Halls   (PDF, 275KB)



We are very pleased to announce the following library visits on offer to CIG18 delegates and CIGS members. All visits will take place in the afternoon of Tuesday 4th September 2018 and should last no more than one hour. All libraries are between 10 and 15 minutes' walk from the Conference venue and Waverley train station.

To book, via Eventbrite, simply follow the links below.

We would like to thank our colleagues at CIGS for making the arrangements and of course the individual libraries and their staff for offering to host the visits!


Edinburgh University Library

Originating from 1580, two years before the founding of the University, the Library's collections contain many rare and historic materials within its 2.5 million volumes. The visit to the Main Library on George Square – one of the largest academic library buildings in Europe, and currently celebrating 50 years - will include a tour of the Library building and a visit to the Centre for Research Collections housed within the main library, to view a selection of the Library's cultural and heritage collections. Numbers are restricted to 15, and visits will take place at 3pm and 4pm.

Book now

Edinburgh University Library website

The National Library of Scotland

One of Europe's major research libraries, the origins of the National Library of Scotland's collections date from 1689 with the founding of the Advocates Library, the forerunner of the National Library and still a separate entity. Today the Library contains around 26 million physical items and millions more in digital format. The visit to the Library's main building on George IV Bridge will include a guided tour of the building and introduction to the National Library's collections and history, taking in the exhibitions, the General Reading Room, and a view of the closed stacks. Numbers are restricted to 10 for each session, and are scheduled to start at 2pm and 4pm.

Book now

National Library of Scotland website

The Royal College of Surgeons of Edinburgh

With the library collections dating from the 15th century, and formal foundation in 1505, today RCSEd is in its sixth century. Housed in historic Surgeons' Hall, the tour of the RCSEd Library will include a display of some of Library's rarer items in the Library Research Centre, followed by entry to Surgeons' Hall Museums home to one of the largest and most historic collections of surgical pathology in the world. We regret that the Fellows Library Reading will be unavailable due to exams. Numbers for the visit are restricted to 15 and the visit is scheduled to start at 2pm.

Book now

Royal College of Surgeons of Edinburgh website

The Scottish Poetry Library

At 30 years old, SPL is the youngest of the libraries in our series of visits, yet based in the historic heart of Edinburgh's Old Town. An award winning building, it is the only purpose-built poetry library in the UK. The Library's collections are international and primarily modern, with a special focus on Scottish poetry. The visit will include a tour of the Library, followed by an informal talk on the cataloguing and indexing work carried out by the Library. Numbers are restricted to 15 and the visit will start at 2pm.

Book now

Scottish Poetry Library website

We are sure you will enjoy your visit, whichever library you choose. If you would like to write a brief report either for the CIG blog or C&I please let us know.

Contact us